Moville City Council Minutes — August 3, 2022

Moville City Council
Wednesday, August 3, 2022

Mayor Jim Fisher called the meeting to order at around 5:30 pm. Roll Call: Tom Conolly, Paul Malm and Bret Hayworth are present. John Parks joins via phone first and then connects via Zoom. Joel Robinson is absent. Malm motions to approve the agenda, seconded by Parks. Ayes, motion carries. Conolly motioned to approve minutes from the last meeting, seconded by Malm. Ayes, motion carries. Parks motioned to approve the Utility Billing trial balance, seconded by Conolly. Ayes, motion carries. A building permit has been received for 830 Logan Drive and has been sent to Dave for review.

Council reviews a fence permit from Jared and Jill Rapp of 430 N. 5th Street. Hayworth motions to approve, seconded by Conolly. Ayes, motion carries. During Open Forum, Mike Ofert poses questions about enforcement of the overnight Main Street no parking Ordinance. Currently many cars are in violation of the ordinance and Ofert asks if it can be better enforced. He states that he is fielding questions from residents regarding the police department and claims of calls to the PD cell phone going unanswered. Rodriguez informed the council that officers return all voice messages when they come on duty and there are usually few missed calls. He asks Ofert to let people know that if the call is an emergency and the PD phone isn’t answered, to please call 911. In the case of a non-emergency call, residents should please leave a voice mail on the PD cell phone and the Police Department will return their call. They will not return “missed calls” where no voicemail is left.

Guests include Chad Thompson, Mike Weaver, Blake Stubbs, Adam Carlson, Mike Carlson, Jerry Sailer, Mike Ofert, Dawn Thomas, Edgar Rodriguez and Josh Taylor.

Fire Chief Jerry Sailer gave a Fire Department update. They are hosting an Open House September 11th from 1 to 4pm and invite the public to attend. Police Chief Edgar Rodriguez gave a Police Department update. No action taken on the Certificate of Substantial Completion for the Storm Structure replacement project at Clearview / Terrtam Streets as there is a bit more work to be done on the project. Council discussed the property at 147 Main that been red-tagged and deemed unfit for human occupancy. A Structural Engineer has done an inspection on the property and completed his report on his findings. Council has reviewed the report and discussed options and recommendations from Attorney Thompson. Hayworth motions to have Thompson amend the Citation / Violation to require demolition of the unsafe structure, seconded by Conolly. Ayes, motion carries.

Adam and Mike Carlson with Stratos Development were present to discuss amendments to the proposed Development Agreement for the West Hill Housing Development. Attorney Thompson has had to revise the DA to reflect the correct county-wide LMI percentage of 45.75%. This brings the LMI dollar amount to $425,250. Attorneys for Stratos have requested that bond attorneys be employed to find alternatives in the DA for loan repayment to include options other than minimum assessment. Hayworth motions to approve the engagement letter with Ahlers to assist in the draft Development Agreement for the West Hill Addition, seconded by Conolly. Ayes, motion carries. Bond attorneys have suggested five alternative plans to ensure the TIF can be repaid.

The option that both parties find most agreeable and most likely able to execute in a short turnaround time is the option of escrow. Stratos would put $150,000 in an escrow account and then in the event of any future TIF bond payment shortages, the City would use the escrow funds to cover the shortfall. Stratos in turn would replenish the account back to $150,000. Attorney Thompson and the Carlsons are agreeable to the option and agree it is the quickest to execute. At around 6:44 pm Parks motions to open the Public Hearing regarding the proposal to enter into a Development Agreement with Stratos Development Group, LLC regarding the West Hill Housing Development Area, seconded by Conolly. Ayes, motion carries. No comments were brought forth before the meeting and none during the meeting so at around 6:45 pm Conolly motions to close the Public Hearing, seconded by Parks. Ayes, motion carries. Parks motions to table Resolution 2022-43 approving the Development Agreement with Stratos Development Group, LLC regarding the West Hill Housing Development Area, seconded by Conolly. Ayes, motion carries. Stratos will work with their attorney and bring a draft DA back to Attorney Thompson and council for possible approval. Council discusses the need for an engineer to oversee the project and asks DGR to send a quote for the work to be done. The City has covered this cost for past projects as opposed to including it in the DA. Parks motions to table Resolution 2022-42 approving construction contract and bond for West Hill Addition, seconded by Conolly. Ayes, motion carries.

Council considers possible revenues and expenses of hiring a City Inspector. No action taken at this time. The A/C system at the Community Center is working now due to a temporary fix until the new unit can be installed. Council comments and concerns were discussed.

With no further business Parks motioned to adjourn at around 7:06 pm and Conolly seconds. All ayes, motion carries-meeting closed.

Jodi Peterson, City Clerk
Jim Fisher, Mayor

Published in The Record
Thursday, September 1, 2022